Helpful information for our new Ralliers.
Information for New Ralliers
It always surprises the members of the Committee when a member asks them “what is a rally?”
They say things like “I’ve been a member of the Centre for some time but I’ve never been on a rally and I don’t understand what goes on”. So we will attempt to unravel the mystery.
So what is a Rally?
Firstly it’s got nothing to do with racing caravans or motorhomes around a field.
A rally is a coming together of Caravan and Motorhome Club members who enjoy weekends or holidays away, with fun and friendship thrown in.
We always try and negotiate the best possible price per night, whether the rally is on a commercial site or a farmer’s field. You can be certain it will always be much cheaper than going alone to a Caravan and Motorhome Club or similar site.
Your Rally Officers will be the people who have organised the weekend and will be the friendly faces that greet you when you arrive.
The rallies are listed on the website, each with a “more info” button, this will take you to the rally details with the booking form at the bottom of the page.
To book any rally, fill in one of the on-line booking forms on the website under the Rallies tab and then click the submit button. It will automatically be emailed to the appropriate rally officer. When the rally officer receives your booking he will email you an acknowledgement with a booking response letter with details of how much and how to pay prior to the rally.
PROBABLE NIGHTLY CHARGE PER UNIT (Pitch Fees)
This is the site fee for your unit per night. Unless otherwise stated it includes all occupants and VAT at the current rate. To this will be added an administration fee of £3.50 per van, to help pay for the running of your centre. A social fee may be added to cover entertainment expenses incurred with organising the rally. A charge for a plaque, if you have ordered one, will also vary according to the rally type. These charges will be advised by the Rally Officer by email before the rally.
A typical breakdown of the charges is shown in the EXAMPLE below.
2 nights @ £12.00 = £24.00
Admin fee = £ 3.50
Plaque = £ 1.50 (Normal rally) (£2.50 holiday/special rallies)
Social = £ .00 (set by the Rally officer if applicable)
TOTAL = £29.00
Less deposit = £ .00 (if Required by rally officer or the Rally warrants it)
Balance = £29.00
Don't forget to fill in all the details requested on the form before submitting it. If you have to cancel for any reason please contact the Rally Officer and inform them as early as possible. Occasionally some of the bigger events may have a special booking form and a deposit may be required.
Travel and Arrival
When your Rally weekend or holiday arrives, follow the directions in the Rally write-up, these will guide you to the vicinity of the Rally. Whilst we check Post Codes carefully, errors have been known, do not use Sat Navs alone without checking maps. We have included "what3words" to pinpoint our rally locations.
When you are close to the site you will see the blue or yellow East Dorset signs (EDCC) at the side of the road. These will guide you to and into the site. On arrival you will find the Rally Officers waiting for you at the Rally Office.
This will normally be the first unit inside the site and will be marked with a "Rally Officer" sign. Stop here. You will be greeted by the Rally Officer who will show you to your pitch where you will be requested to park with the front offside corner of your caravan on the marker and to park your car on the offside of your caravan. You will be shown where the fresh water tap is and the chemical disposal point. After pitching you will need to visit the rally office to collect your welcome letter with details of any planned events during the rally. There may even be a welcome hot drink.
Do not arrive any earlier than the time stated in the Rally information. There is always a good reason for the opening time stated by the Rally Officer and the Club Insurance will not cover you prior to this time. Always take a look at a map against the location details provided in the Rally information. This can save you a lot of time and frustration later on, especially if you are arriving in the dark.
The Rally may include a social on the Saturday night, which is a family event. This may be a dance, a fancy dress or in the summer a BBQ. This will normally be stated in the Rally write-up. Your weekend may also include competitions or games for children and adults alike. All these activities are entirely optional but are always good fun.
Sometime during the rally a meeting (Flagpole) will be held. The time of this will be advised by your Rally Officers. This is a meeting of all the Ralliers to hear the results of the competitions, to welcome you, as a new Rallier, and any visitors from other centres, to announce forthcoming events and Rallies, to hold the weekend Raffle and most importantly to thank the Rally Officers for organising and running the weekend.
What You Need
To be a Rallier, you will require all the usual camping equipment plus a few extras. You must have your own toilet facilities, which must never be taken near the drinking water tap. You will also require a few blocks of wood for levelling your van on sloping fields and a dustbin liner to take your dry waste home with you.