Particularly for New Ralliers
It always surprises the members of the Committee when a member asks us “what is a rally?”
They say things like “I’ve been a member of the Centre for some time but I’ve never been on a rally and I don’t understand what goes on”. So as the Rally Secretary (event organiser) I will attempt to unravel the mystery.
“What is a Caravan Rally?”
Firstly it’s got nothing to do with racing caravans around a field.
A rally is a coming together of Caravan and Motorhome Club members who enjoy weekends or holidays away, with fun and friendship thrown in.
We always try and negotiate the best possible price per night, whether the rally is on a Commercial site or a farmer’s field. You can be certain it will always be much cheaper than going alone to a Caravan Club or similar site.
Your Rally Officers will be the people who have organised the weekend and will be the friendly faces that greet you when you arrive.
The rallies are listed on the website, each with a “more info” button, this will take you to the rally details with the booking form at the bottom of the details.
To book any rally, fill in one of the on-line booking forms on the website under the Rallies tab and then click the submit button. It will automatically be emailed to the appropriate rally officer. When the rally officer receives your booking he will email you an acknowledgement with a welcome letter and details of how to pay by Bank Transfer.
Don't forget to fill in all the details requested on the form before submitting it. If you have to cancel for any reason please do contact the Rally Officer and inform them as early as possible. Occasionally some of the bigger events may have a special booking form and a deposit may be required.
Travel and Arrival
When your Rally weekend or holiday arrives, follow the directions in the Rally write-up, these will guide you to the vicinity of the Rally. When you are close to the site you will see the blue or yellow East Dorset signs (EDCC) at the side of the road. These will guide you to and into the site. On arrival you will find the Rally Officers waiting for you at the Rally Office.
This will normally be the first unit inside the site and will be marked with a "Rally Officer" sign. It will be noted that you have arrived. The Rally Officer will show you to your pitch where you will be requested to park with the front offside corner of your caravan on the marker and to park your car on the offside of your caravan. You will be shown where the fresh water tap is and the chemical disposal point. Normally these days no paperwork or money will change hands on the field.
The Rally may include a social on the Saturday night, which is a family event. This may be a dance, a fancy dress or in the summer a BBQ. This will normally be stated in the Rally write-up. Your weekend may also include competitions or games for children and adults alike. All these activities are entirely optional but are always good fun.
Usually on the Sunday morning a meeting (Flagpole) will be held. This is a meeting of all the Ralliers to hear the results of the competitions, to welcome you as a new Rallier and any visitors, to announce forthcoming events and Rallies, to hold the weekend Raffle and most importantly to thank the Rally Officers for organising and running the weekend. During the Coronavirus crisis raffles and flagpole meetings have been suspended.
What You Need
To be a Rallier you will require all the usual camping equipment plus a few extras. You must have your own toilet facilities, which must never be taken near the water tap. You will also require a few blocks of wood for levelling your van on sloping fields and a dustbin liner to take your dry waste home with you.
Please do not arrive any earlier than the time stated in the Rally Handbook. There is always a good reason for the opening time stated by the Rally Officer. Always take a look at a map against the location details provided in the Rally Book. This can save you a lot of time and frustration later on, especially if you are arriving in the dark.
This was written at the time of the Covid 19 crisis and it may not be possible to operate normal social events at this time.
Mike Tuck (Rally Secretary)
INFORMATION FOR NEW MEMBERS/RALLIERS
Whilst we check Post Codes carefully, errors have been known, do not use Sat Navs alone without checking maps.
We are hoping to be more accurate in the future by introducing "what3words" to pinpoint our rally locations.
The following information is to help new ralliers to our Centre, who maybe attending their first rally.
PROBABLE NIGHTLY CHARGE PER UNIT (Pitch Fees)
This is the site fee for your unit per night. Unless otherwise stated it includes all occupants and VAT at the current rate. To this will be added an administration fee of £3.50 per van, to help pay for the running of your centre. A rally fee may be added to cover rally expenses, incurred with organising the rally, which will vary from rally to rally. A charge for a plaque, if you have ordered one, will also vary according to the rally type. These charges will be advised by the Rally Officer by email before the rally.
A typical breakdown of the charges is shown in the EXAMPLE below.
2 nights @ £12.00 = £24.00
Admin fee = £ 3.50
Rally fee = £ .00 (set by the rally officer for expenses i.e. printing,
tea,coffee, biscuits etc )
Plaque = £ 1.00
Social = £ .00 (set by the Rally office if applicable and booked on slip)
TOTAL = £28.50
Less deposit = £ .00 (if Required by rally officer or the Rally warrants it)
Balance = £28.50
The names of the people giving up their time freely to run the Rally for the enjoyment of us all.
RALLY BOOKING SLIPS
For your information, booking forms can be downloaded from the website: www.eastdorset.org although the club would prefer members/ralliers to book online where possible.
If no deposit is required, again book directly to the Rally Officers via the on-line booking form on the website, giving your details as normal.
ADVICE ON DEPOSITS
From the 1 January 2016 deposits for weekend events on Green field sites have not been required, unless otherwise stated on the write-up by the Rally Officer. On some commercial sites the balance of monies due for site fees will be required to be paid in full, 10 days prior to the commencement of the rally, in line with the site terms and conditions for securing pitches. This will be clearly indicated on the rally write up. On most commercial sites they now insist on having exact numbers of pitches and nights required, 7 days prior to the commencement of the rally and once given, cannot be reduced, therefore, all pitches are booked and paid for in advance.
You will not be able to purchase these vouchers in the future.
The Committee have decided to stop using these as they are not in line with the technology we have today. If you still have some then you can still use them, and they will be honored.