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1. Booking In
Booking applications for rallies should be with the Rally Officer ideally 10 days before the rally. Rally Fees should be paid upon arrival. However, if pre-payment is stated then cheques must be made payable to: - THE CARAVAN AND MOTORHOME CLUB or CAMC - EAST DORSET CENTRE, and not the rally officer.
Most rallies can now be booked on-line without a deposit. Where a deposit or full payment is required please post separately to the Rally Officer, Addresses can be obtained by phoning the R.O. (please use EDCC vouchers obtainable from the Centre shop or a Committee member, where possible). Deposits may be required on holiday / special or bank holidays and because of the organisation involved deposits are not normally refundable unless agreed by the committee.
3. Cancellation and Non-Arrival
Ralliers who cancel after the closing date or fail to arrive will be liable for all expenses (including administration fees) incurred on their behalf.
Weekend rallies will commence on Friday at 2.00pm unless otherwise stated.
5. Refusal of Entry or Removal with Committee Approval
The Rally Officers reserve the right to refuse entry to the rally field to any rallier, or to request his or her removal if they are considered to be causing a nuisance to fellow ralliers.
All Rallies have a published start time, this is set to allow the Rally Officers time to put out direction signs etc.and get themselves organised.
It is very important that this time is observed, if you arrive early you will not be sited and you will not be covered by the Caravan and Motorhome Club insurance.
All ralliers should report to the Rally Officer and site their outfit on the pitch as indicated by the Rally Officer.
Own sanitation must be provided at rallies. Facilities for disposal of chemical effluent will normally be provided. On no account must toilets or anything else be serviced under the drinking water tap.
8. Dry Waste
Ralliers must make provision for the storage and removal of all dry waste and ensure that their pitches are left clean and tidy on departure.
9. Safety On The Rally field
On the rally field ralliers must not:-
9.1 - Exceed 5 mph (i.e. walking pace)
9.2 - Permit learner or unlicensed drivers to drive any motor vehicle
9.3 - Ride bikes, fly kites or any aeronautical items, use motorised leisure equipment, play ball or similar games in the vicinity of cars or caravans (including tethered ball games
9.4 - Light barbecues close to awnings, cars or caravans
9.5 - Cause annoyance to fellow ralliers by the creation of excessive noise or by the playing of radios, televisions etc. Particularly when such activities are carried out at night
9.6 - All incidents resulting in injury to person or persons must be reported to the Rally Officer on the day
10. Control Of Juniors
Parents are at all times responsible for the actions and behaviour of their children
Pets must be kept under full control by a responsible person at all times and when outside of the caravan must be on a lead not exceeding 10 feet. Exercising is to be well clear of the caravans. If fouling of the rally field occurs, excrement must be removed by the pet owner.
Generators are not permitted on the rally field without prior permission of the rally officer. Use should be restricted to the hours between 9.00am and 6.00pm.
Ralliers must ensure their visitors report to the Rally Officer upon arrival.
14. Towing Off
If, in the Rally Officers opinion, conditions prevailing due to inclement weather are such that it is preferable for caravans to be towed off the site by other than the owners vehicle, then ralliers are to abide by that decision. Any towing off will be at the owners' risk.
In the event of inclement weather, members are requested to avoid unnecessary use of vehicles. In the event of possible damage to the site, the Rally Officer may restrict the movement or use of vehicles by flying a yellow flag from the flagpole.
16. Stamped Address Envelopes
Enquiries requiring an answer by post must be accompanied by a stamped addressed envelope.
17. Country Code
Ralliers should conduct themselves in a manner consistent with the Country Code.
18. Centre Activities
All Caravan Club members are entitled to attend all Centre activities. Guests of Caravan Club members (non-members) may attend rallies and/or socials at the invitation of a Caravan Club member. Non-members may stay overnight but only in their hosts unit, who will be responsible for their guests. Non-members are not permitted to bring their own units on site.
For the comfort of others, it is requested that ralliers curtail noise levels at 11.00pm until 8.00am. Please be aware others may wish to retire at this time and may not wish to be disturbed until 8.00am.
20. Rally Equipment
It is the Rally Officer or their representatives responsibility to collect the equipment for their rally from the previous rally, or as directed by the Equipment Officer.
Pup tents (i.e. 2 person tent) only are allowed on some rallies. Please contact the Rally Officer for guidance. Tents must be sited not to cause any obstruction or hazard.
22. Payment by Cheque
Please make sure cheques are made payable to THE CARAVAN AND MOTORHOME CLUB or CAMC– EAST DORSET CENTRE.
The personal data you provide is collected and processed for the purpose of the inclusion and publication of the Rally Handbook and the running of rallies. We assume any personal data you provide relating to other individuals is done so with their consent. You can object to your data being used in this way, however it may not be possible to remove your data after the Rally Handbook has been published, but will be removed from the website upon request to the website officer.
Please be aware that all food provided at rallies may contain allergens. If you have any dietary requirements please make the relevant rally marshal aware. We cannot accept any responsibility for the allergens contained in any food that we provide and can only pass on the information which is provided to us by our suppliers, or on the products that we buy to serve.
25. New Guidelines for Rally Officers (Introduced in 2019)
In order to encourage Rally Officers to volunteer to run a Rally, the Centre has agreed they should not be out of pocket by having to pay their pitch fees. When free pitches are not available, the pitch fees will not be loaded to cover this. The Centre will make up the short fall and reimburse the Officers.
All rallies should have as a minimum of 2 Rally Officer Vans on site. This is for Security and Health and Safety reasons. (leaving site and preparing for the event or even Illness or accident preventing one of the Officers from attending.)
On all rallies, only 2 Rally Officers will be allowed when up to 40 outfits are attending. Above this quantity a third rally Officer can be added if required.
If the site owner offers only one free pitch then the Centre pays for the second Officer pitch.
If the site offers one free pitch for a certain amount of outfits and this is not reached. i.e. One free pitch for 20 outfits including Officers. If 19 or less outfits arrive on site (meaning no free pitch is given) then the Centre will pay for the 2 Rally Officers pitch fees.
On Holiday rallies Overseas, where only one free pitch is offered by the site then the second pitch is paid for by the Centre. Travel costs will be met by the Rally Officers.
Rallies will only be cancelled, if less than 7 outfits are booked including the Rally Officers, no earlier than 9 days before the rally starts. Commercial sites may require longer notice. The Rally Secretary must be contacted to discuss whether the rally is to be cancelled, (cost implications with deposits, events booked etc. are to be considered) contact the Chairman if the Rally Secretary is unavailable.
The Rally Officers are included in the above quantities of units.